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BMES · PHD GRADUATION CHECKLIST

The Procedure for Oral Examination of Doctoral Degree

Flowchart | Application, Oral Examination, Thesis Submission and Graduation Clearance

Last updated: April 27, 2026
Important: Please complete each stage in order and prepare all required documents. For the latest forms and requirements, please refer to the department's official announcements.
01

Application Forms & Eligibility Documents

First Stage · Prepare the application materials
STEP 1

Complete the Paper Application Forms

  • National Tsing Hua University Doctoral Dissertation Oral Examination Application Form
  • BMES Doctoral Candidate Oral Examination Committee Information Form
 
STEP 2

Prepare the Required Supporting Documents

  • Official academic transcript
  • Doctoral qualifying examination pass certification / record
  • Evidence of passing the department's graduation qualification review
  • Proof of English proficiency
  • Certificate of completion of Academic Research Ethics Education
  • Two published papers with first authorship
 
STEP 3

Submit the Supporting Documents

Prepare the application forms and all supporting documents, then submit them to the department office for review.

Document Checklist Make sure all academic records, qualifying examination results, English proficiency proof, research ethics certification, and publication records are complete before submission.
02

Oral Examination Application & Procedure

Second Stage · Online application and examination
STEP 4

Complete the Online Application Two Weeks in Advance

  • Log in to the Academic Information System and submit the degree examination application.
  • Access the Library Thesis Database and set the thesis authorization period.

The degree examination application can be submitted only after completing both steps.

⚠ Thesis Authorization Period Options include immediate public access, public access after six months, or delayed public access for more than six months. For delayed access, download the relevant application form and supporting documents, and obtain the required signatures.
 
STEP 5

Complete the Degree Examination Forms

  • Application Form for Doctoral Degree Examination
  • Committee Members of Doctoral Degree Oral Defense
 
STEP 6

Prepare and Submit the Examination Documents

  • One copy of the dissertation draft, including the abstract
  • Advisor's approval / recommendation form
  • Thesis originality check report
  • Thesis / Dissertation Academic Ethics Affidavit
  • Application for delayed thesis access and supporting documents, if applicable
Department Office Reminder Please print one copy of the dissertation draft, including the abstract, and secure it with a binder clip. The department staff will review the document.
 
STEP 7

Confirm the Oral Examination Committee

Committee size: 3–5 members.

External committee members must account for at least one-third of the committee.

 
STEP 8

Send the Appointment Letter

After receiving the approval notification, send the degree examination appointment letter through the online system.

 
STEP 9

Collect the Oral Examination Fee Receipt

Collect the receipt from the department office two to three days before the examination.

Doctoral Oral Examination Fee NT$12,000 per student, according to the original flowchart. Any additional expenses are covered by the laboratory.
 
STEP 10

Conduct the Oral Examination

Attend the examination at the confirmed date, time, and location.

 
STEP 11

Submit the Documents Immediately After the Examination

  • Oral Examination Fee Receipt
  • Oral Examination Average Score Record Form
  • Oral Examination Evaluation Forms
  • Oral Examination Committee Approval Certificate
  • Application for delayed thesis access and supporting documents, if applicable
 

Finalize the Dissertation

Revise the dissertation according to the committee's feedback and prepare for thesis upload and graduation clearance.

03

Thesis Submission & Graduation Clearance

Third Stage · Complete the thesis and departure procedures
STEP 12

Collect the Original Documents

Collect the original Final Thesis / Dissertation Review Form and Thesis / Dissertation Advisor Approval Form from the department office.

 
STEP 13

Upload the Dissertation to the Library

Upload the dissertation and complete the required settings according to the library's submission guidelines.

 
STEP 14

Wait for the Dissertation Review Notification

Wait for National Tsing Hua University Library to send the electronic dissertation review result by email.

 
STEP 15

Print and Bind the Dissertation

Print and bind the required copies according to department and library regulations.

Original Flowchart Note Softcover binding is required. The original flowchart specifies a light-blue cover for doctoral dissertations. Please confirm the latest binding requirements before printing.
 
STEP 16

Complete Online Graduation Procedures

Log in to the Academic Information System and complete the online graduation clearance procedures.

 
STEP 17

Complete BMES Graduation Clearance

Complete the BMES graduation clearance form and the required university-level and department-level questionnaires.

 
STEP 18

Submit Printed Dissertation Copies

University Library 2 copies
Department Office 1 copy
✓ Doctoral Graduation Clearance Completed
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