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BMES · GRADUATION CHECKLIST

The Procedure for Master's Degree Oral Examination and Graduation

Flowchart | From oral examination application to thesis submission and graduation clearance

Last updated: April 27, 2026
Important: Please complete each step in order and prepare all required documents. For the latest forms, thesis access policies, and graduation requirements, please refer to the department and university announcements.
01

Application & Document Preparation

Approximately two weeks before the oral examination
STEP 1

Schedule the Oral Examination

Confirm the examination date and time with your advisor and committee members.

 
STEP 2

Complete the Online Application

  • Log in to the Academic Information System and submit the degree examination application.
  • Access the Library Thesis Database and set the thesis authorization period.

The degree examination application can be submitted only after completing both steps.

⚠ Thesis Authorization Period Available options include immediate public access, public access after six months, or delayed public access for more than six months. For delayed access, download the relevant application form and supporting documents, and obtain the required signatures and supporting evidence.
 
STEP 3

Submit the Required Documents to the Department Office

  • Official academic transcript
  • Certificate of completion of Academic Research Ethics Education
  • Thesis originality check report and checklist
  • Thesis draft and abstract
  • Thesis/Dissertation Academic Ethics Affidavit
  • Application Form for Master's Degree Examination
  • Advisor's recommendation letter
  • Application for delayed public access and supporting documents, if applicable
Department Office Reminder Please print one copy of your thesis draft, including the abstract, and secure it with a binder clip. The department staff will review the document.
02

Oral Examination & Document Submission

From application approval to completion of the examination
STEP 4

Confirm the Examination Committee

Committee size: 3–5 members.

External committee members must account for at least one-third of the committee.

 
STEP 5

Send the Appointment Letter

After receiving the approval notification, send the degree examination appointment letter through the online system.

 
STEP 6

Collect the Oral Examination Fee Receipt

Collect the fee receipt from the department office two to three days before the examination.

Oral Examination Fee NT$4,000 per student. Any additional expenses are covered by the laboratory, according to the original flowchart.
 
STEP 7

Conduct the Oral Examination

Attend the examination at the confirmed date, time, and location.

 
STEP 8

Submit the Documents to the Department Office

  • Oral Examination Fee Receipt
  • Oral Examination Average Score Record Form
  • Oral Examination Evaluation Forms
  • Oral Examination Committee Approval Certificate
  • Application for delayed thesis access and supporting documents, if applicable
 

Finalize the Thesis

Revise the thesis according to the committee's feedback and prepare for thesis submission and graduation clearance.

03

Thesis Submission & Graduation

After the thesis has been finalized
STEP 9

Collect the Original Documents

Collect the original Final Thesis/Dissertation Review Form and Thesis/Dissertation Advisor Approval Form from the department office.

 
STEP 10

Upload the Thesis to the Library

Upload the thesis and complete the required settings in accordance with the library's submission guidelines.

 
STEP 11

Wait for the Thesis Review Notification

Wait for the National Tsing Hua University Library to send the electronic thesis review result by email.

 
STEP 12

Print and Bind the Thesis

Print the required number of copies according to department and library regulations.

Original flowchart note: Softcover binding is required; beige is specified for master's theses.

 
STEP 13

Complete Online Graduation Procedures

Log in to the Academic Information System and complete the online graduation clearance procedures.

 
STEP 14

Complete Department Graduation Clearance

Complete the BMES graduation clearance form and the required university-level and department-level questionnaires.

 
STEP 15

Submit Printed Thesis Copies

University Library 2 copies
Department Office 1 copy
✓ Graduation Clearance Completed
General procedure
Online system / important reminders
Documents / online tasks
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